With respect to the transactional alerts being downloaded from the Exchanges / generated by the Company, the following activities will be carried out based on UCC parameters:
Due Diligence of its client(s) will be carried out on a continuous basis. It will also be ensured that key KYC parameters are updated on a continuous basis as prescribed by SEBI and latest information of the client is updated in UCC database of the Exchange.
Based on this information, the Company will establish groups / association amongst clients to identify multiple accounts / common account / group of clients.
In order to analyze the trading activity of the Client(s) / Group of Client(s) or scrips identified based on above alerts, Company will:
A. Seek explanation from such identified Client(s) / Group of Client(s) for entering into such transactions.
B. Seek documentary evidence such as bank statement / demat transaction statement or any other documents to satisfy itself:
i. In case of funds, Bank statements of the Client(s) / Group of Client(s) from which funds pay-in have been met, to be sought. In case of securities, demat account statements of the Client(s)/Group of Client(s) from which securities pay-in has been met, be sought.
ii. The period for such statements may be at least +/- 15 days from the date of transactions to verify whether the funds / securities for the settlement of such trades actually belongs to the client for whom the trades were transacted.
iii. After analyzing the documentary evidences, the Company will record its observations for such identified transactions or Client(s)/Group of Client(s).
iv. In case adverse observations are recorded, the Company will report all such instances to the Exchange within 45 days of the alert generation. The Company may seek extension of the time period from the Exchange, wherever required.
Monitoring and reporting
A. Receipt of Alerts from Exchanges / generated
B. Time frame for disposition of alerts and if there is any delay in disposition, reason for the same shall be documented.
C. Suspicious / Manipulative activity identification and reporting process
D. Record Maintenance
E. A quarterly MIS shall be put up to the Board on the number of alerts pending at the beginning of the quarter, generated during the quarter, disposed off during the quarter and pending at the end of the quarter. Reasons for pendency shall be discussed and appropriate action will be taken. The Board shall be apprised of any exception noticed during the disposition of alerts.
F. The surveillance process shall be conducted under overall supervision of its Compliance Officer
G. Compliance Officer will be responsible for all surveillance activities carried out by the Company and for the record maintenance and reporting of such activities.
H. Based on facts and circumstances, the Company will exercise its independent judgment and will take adequate precaution.